Privacy Policy
Last Updated: 05/03/2024
Welcome to MeetDoris ("we," "us," or "our"). We are committed to protecting your privacy and ensuring that your personal information is handled securely and responsibly.
This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform and services. By accessing or using MeetDoris, you agree to this Privacy Policy. If you do not agree with the terms of this policy, please do not access the platform.
Information We Collect
a. Personal Information
When you register for an account or use our services, we may collect the following personal information:Contact Information: Email address.
Authentication Data: Username and password for account access.
Profile Information: Timezone, work hours, workdays, and other preferences.
Subscription Details: Payment information processed via Stripe for subscription services.
Communication Data: Records of your communications with us, including support requests.
b. Calendar and Task Information
Integrated Calendars: Events and tasks from linked external calendars like Outlook or Google.
Project and Task Data: Details about projects, tasks, and scheduling preferences.
c. Usage Data
Device Information: IP address, browser type, operating system, and device identifiers.
Usage Patterns: Pages viewed, features used, and actions taken within the app.
d. Cookies and Tracking Technologies
We use cookies and similar technologies to enhance user experience, track usage patterns, and for analytics purposes.
How We Use Your Information
We use the collected information for the following purposes:
Service Provision: To provide, maintain, and improve our services.
Personalization: To customize your experience based on your preferences and settings.
Communication: To send account updates, security alerts, and administrative messages.
Subscription Management: To process payments and manage subscription services via Stripe.
Analytics: To analyze usage patterns and improve platform performance.
Security: To detect and prevent fraudulent activities and enhance security measures.
Marketing: To send promotional materials and updates with your consent.
Additionally, certain data (e.g., tasks identified from emails, Teams messages, and transcripts) may be processed through the Azure OpenAI Service to help identify, summarize, and prioritize tasks.
No messages, transcripts, or email bodies are permanently stored on our servers as part of this process.
Third-Party Integrations
We integrate with various third-party services to help streamline your tasks and scheduling. Below is an overview of the data we access, why we access it, how we process it, and how you can revoke access.
a. Google Calendar and Outlook Calendar
Data Accessed:
Event titles, descriptions, times, and associated metadata.
Your email address (for verification and linking).
Purpose:
To sync your external calendar events with MeetDoris, ensuring your schedule is up-to-date.To dynamically schedule and reprioritize tasks based on existing events.
Data Processing and Storage:
Retrieved via secure OAuth 2.0.
Calendar data is stored securely to enable offline access, quick loading times, and conflict checking.
We periodically sync with your calendars to keep data current.
Data Sharing:
We do not share your calendar data with third parties, except as necessary for service providers that help us operate our platform, under strict confidentiality.
Revoking Access:
Google: Revoke access via your Google Account’s security settings.
Outlook: Revoke access through your Microsoft account settings.
MeetDoris: Unlink your calendars in your MeetDoris profile settings.
b. Gmail and Outlook Email
Data Accessed:
Emails within a user-selected timeframe (up to one week).
Subject lines, sender/recipient information, and email bodies as needed to identify actionable tasks.
Purpose:
To identify tasks or action items the user may need to perform based on email content.To assist in generating a draft email reply for the user to copy and send.
Data Processing and Storage:
Fetched via secure OAuth 2.0.
Email data is not stored on our servers; only transiently processed to identify tasks.
Processed through Azure OpenAI Service for task extraction and reply generation.
Data Sharing:
We do not share your email data with third parties, except with secure service providers aiding in the functionality of our platform, under strict confidentiality.
Revoking Access:
Gmail: Revoke access via your Google Account’s security settings.
Outlook: Revoke access through your Microsoft account settings.
MeetDoris: Unlink your email account in your MeetDoris profile settings.
c. ClickUp and Todoist
Data Accessed:
Task information, including task IDs, titles, statuses, and updates.
These tasks and updates are captured through webhooks provided by ClickUp and Todoist.
Purpose:
To track changes in your tasks in real-time and update your MeetDoris schedule accordingly.
To ensure that tasks created or updated in ClickUp and Todoist are reflected in your MeetDoris dashboard.
Data Processing and Storage:
Accessed and updated via the respective OAuth services for ClickUp and Todoist.
Task IDs and relevant details are stored so MeetDoris can keep track of task status and changes.
Data Sharing:
We do not share your ClickUp or Todoist data with third parties, except for necessary service providers (under strict confidentiality).
Revoking Access:
Revoke MeetDoris’s access through your ClickUp or Todoist account settings.
You can also remove or update the integrations directly in your MeetDoris profile settings.
d. Microsoft TeamsData Accessed:
Recent messages and meeting transcripts from your Microsoft Teams account to identify tasks assigned to you.
Purpose:
To capture action items or tasks from your Teams conversations or meeting notes.
Data Processing and Storage:
We do not store your messages or transcripts.
They are temporarily processed through the Azure OpenAI Service to identify and summarize tasks.
Data Sharing:
We do not share any Teams message content with third parties outside of necessary service providers aiding in functionality (under strict confidentiality).
Revoking Access:
You can revoke access via your Microsoft account settings.
You can also remove the Teams integration directly in your MeetDoris profile settings.
e. Data Processing via Azure OpenAI Service
Certain data (e.g., email snippets, Teams messages, transcripts) may be processed via the Azure OpenAI Service.
Please note:
Your prompts (inputs) and completions (outputs), embeddings, and training data:
Are NOT available to other Azure customers.
Are NOT available to OpenAI.
Are NOT used to improve OpenAI models.
Are NOT used to train, retrain, or improve Azure OpenAI Service foundation models.
Are NOT used to improve any Microsoft or 3rd party products.
This means your data is kept confidential, and the processing through the Azure OpenAI Service does not expose or share your content beyond the scope of providing you with the requested functionality.
How We Share Your Information
We may share your information in the following situations:
Service Providers: With third-party vendors (e.g., payment processors, email communications, analytics) under strict confidentiality.
Legal Obligations: When required by law, regulation, or legal process, or to protect our rights and safety.
Business Transfers: In connection with a merger, acquisition, or asset sale, where your information may be part of the transferred assets.
Security of Your Information
We implement reasonable security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. While we strive to protect your data, no security system is impenetrable, and we cannot guarantee absolute security.
Your Choices and Rights
Account Information: You can update or delete your account information at any time in your profile settings.
Marketing Communications: You may opt-out of receiving promotional emails by following the unsubscribe instructions in those emails.
Cookies: You can set your browser to refuse cookies, but this may limit your ability to use certain platform features.
Third-Party Links
Our platform may contain links to third-party websites or services not operated by us. We are not responsible for the privacy practices of such third parties.
Children’s Privacy
MeetDoris is not intended for individuals under the age of 16. We do not knowingly collect personal information from children.
International Data Transfers
Your information may be transferred to and processed in countries other than your own. We ensure that appropriate safeguards are in place to protect your data when such transfers occur.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. By continuing to use the platform after such updates, you agree to the revised policy.
If you have any questions about this Privacy Policy or our data practices, please contact us at help@meetdoris.helpscoutapp.com.
Thank you for using MeetDoris. We are dedicated to keeping your information safe and secure.
